AV Team Purpose and Responsibilities

Overall Purpose of AV Team

The AV Team enables guests and regulars at WW to encounter Jesus and to learn about him by ensuring the projection of high quality visuals to support worship and teaching. The display of accurate and legible lyrics, text and other visual material helps people to engage with the worship, as well as to deepen their engagement with and understanding of the teaching.

A good job is being done when:
• People’s experience of worship and teaching at weekly worship is enhanced through high quality visuals

Team Leader Specific Responsibilities
1. To build a team of people who have a heart for good visual communication, and the technical skill and knowledge to ensure the projection of high quality visuals
2. Organise AV team rota every 3 months & email copies to staff member supporting WW
3. Build relationship with worship team leaders and speakers
4. Train & equip members of team
5. Ensure AV equipment is in working order
6. Ensure team members aware of health & safety issues
7. Recruit & train your replacement
8. Report to Erik Peeters

PA Team Member Specific Responsibilities

1. Arrive at WW venue at 9:30am prompt to unpack and set up equipment, projector and screen
2. Liaise with Worship Team, speaker and host regarding projection requirements
3. Co-operate with the worship team, speaker and host to meet their needs, help them feel at ease, and give them confidence that the visual input will be good
4. Run a check of all powerpoint and other presentation files before the service to ensure that the slides, videos, pictures etc and running order are correct and working
5. Start and progress powerpoint and other visual presentations during the service in step with the worship band, speaker and host
6. To set down and secure AV equipment, and switch off/set down screen and projector following service
7. Liaise with AV Team Leader regarding availability for rota
8. If unable to make date on rota arrange swap with other team member & call/text/email AV Team Leader to let them know.
9. If equipment breaks, label it as broken and inform AV Team Leader.
10. AV Team Member reports to AV Team Leader & Erik Peeters

Erik Peeters, 08/02/2011